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5 Reasons To Outsource Your Meeting Rooms Services

Colleagues attending a virtual meeting

Published by Keith Block

Colleagues attending a virtual meeting

Advancements in technology have transformed the way that businesses operate, and this is especially true when it comes to conducting meetings. The days of huddling around a landline are long gone, and new solutions are needed to ensure that meeting spaces allow teams to connect, collaborate and innovate.

From dodgy internet connections to improperly configured hardware and software, antiquated systems have a huge impact on staff productivity and job satisfaction. The financial impact of these wasted hours adds up over the year – and that’s before we appraise the value of the meetings themselves!

If you’re still using outdated meeting room infrastructure, it’s time to upgrade. Here are a few reasons why outsourcing your meeting room services to a company like Connect NZ can transform your business into a truly modern hybrid workspace.

Keep Up With Modern Demands
Modern ways of working involve transferring and understanding large amounts of data. Software like Microsoft Teams Rooms provide collaborative whiteboarding, wireless content sharing and more to enable greater interaction between users. By outsourcing your meeting room services to a third-party, you can ensure you’re using the best software available and your meeting rooms have the high-quality video and audio capabilities your teams need.

Access to Expertise and Technology
By outsourcing meeting room services to a third-party provider, you can gain access to a team of experts who specialise in meeting room design, technology, and management. Third parties have extensive knowledge and experience in setting up and managing meeting rooms, and will save you time and effort while upgrading your old infrastructure.

In addition, third-party providers can ensure that your business isn’t hamstrung by the technical issues that plague modern meetings. A properly configured meeting room will minimise the risk of downtime and other technical issues – freeing up your staff to focus on what they do best.

Increased Flexibility
Using a meeting room provider will help to free up internal staff resources for more important tasks, and they can also design flexible meeting rooms with your needs in mind. This can include: providing easy access for staff across different devices/providers and designing effective solutions for rooms of any size – from huddle rooms to large complex spaces rooms.

Consistent Quality of Service & Guaranteed Efficiency
Third-party providers of meeting room services can offer businesses a consistent quality of service, regardless of location. This means that businesses can rely on the same level of quality and support across all their meeting spaces, wherever they’re located. Market leaders, such as Connect NZ, also provide 24/7 helpline access to ensure that your meeting rooms are always up and running.

Safety and Security
Cyber security attacks can happen any time, to businesses large and small. The nature of these attacks is constantly evolving, and robust processes are needed to protect employees, customer information, company software and hardware. By choosing a reputable third-party meeting rooms provider, you can benefit from their knowledge and experience in building secure meeting rooms that aren’t susceptible to attacks from cyber criminals.

Outsourcing your meeting room services can be a smart move for businesses of all sizes. It can help you keep up with modern demands, increase flexibility, and improve your cyber security.  In addition, it can also minimise the risk of technical issues that impact staff productivity by providing quality meeting rooms that increase your business’s overall efficiency.

Connect NZ is one of New Zealand’s leading modern workplace providers. Hundreds of clients have trusted us to upgrade their meeting rooms into sophisticated hybrid workplaces. Our dedicated team provide support to businesses to leverage Microsoft’s Modern Workplace solutions. Talk to us to arrange a free hybrid meeting room workshop session with a Connect NZ Modern Workplace specialist.

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